What is the Best Way to Schedule Your Employees?

What is the Best Way to Schedule Your Employees?

November 16, 2017

 Scheduling employees is a task that seems like it might be easy on paper, but once you have a pen in front of you, you might realize that it’s not quite as easy as you might think. In fact, scheduling employees can easily be one of the most daunting tasks that managers face in their day-to-day work, as it involves dealing with the most unpredictable variable of all--people! Creating a schedule for your employees involves getting a team of people to cooperate on the time they agree to work, in coordination with the needs of your company, and this can be infuriatingly difficult. It often seems like just about every employee has something going on in their personal life that makes them unavailable to work when you need them to, and you’ll often find yourself having to recreate entire schedules in order to attempt to accommodate the constantly changing needs of your workers. So that begs the question, what is the best way to schedule your employees?   Rule With an Iron Fist  While the header might sound harsh, it’s important to remember that if you neglect to exert discipline when required, you’ll be taken advantage of by your employees. While the overwhelming majority of your employees are happy to do the right thing by your company, and only use legitimate reasoning when requesting schedule changes, there are still a few employees who might abuse your generosity for their personal benefit. That’s why it’s important to be okay with showing your stern side, and it is important to be blunt with people who are constantly looking for ways to ‘game’ the system. This includes everything from constantly providing illegitimate excuses for why they can’t work, to only asking for shifts on easier days or cancelling at the last minute. Compassion is important, but it’s important to remember that at the end of the day you’re operating on behalf of a business, and you need to remember that when scheduling your employees.   ...But With a Side of Compassion  That being said, the true balancing act of a great manager is to find the balance between stern and supportive. Your employees are individuals with their own lives and their own issues, so it’s important to try to accommodate their needs when they seem genuine. While it’s a tall order, the best thing to do here is to genuinely get to know what’s going on in the world of the people who work for you. By getting to know the lives of your employees, you know what they can and cannot be asked to do, and which days and times they are able to work.    Don’t Put Pen to Paper  We live in a world where technology has vastly improved most of our day-to-day operations, and entire companies are built on the backbone of technology that allows once seemingly impossible tasks to be completed with ease. That’s why if the only tools involved in scheduling your employees are a pen and a piece of paper, you might be missing out on a way to make your job much easier.   OpenSimSim OpenSimSim is a free, employee scheduling tool designed to make everyone’s life easier. As someone tasked with scheduling employees, the tools provided by OpenSimSim are a must-have. The app creates an easy way to make efficient employee schedules in a matter of minutes, and allows you to view the availability of your staff in one convenient location. OpenSimSim also makes life easier for your workers, as you can send schedules to your employees in real-time and keep them updated on any roster changes. Click here to read more about the completely free app, and you’ll wonder how previous generations ever managed to deal with scheduling employees.